Bring your own device (BYOD) plans continue to soar in global popularity. In fact, they have now become the norm – as opposed to the exception – across countless sectors and industries. BYOD plans have blurred the line between work and personal use of wireless and mobile devices, and the true costs of implementing these plans are not always visible. For companies looking to integrate these plans into their current infrastructure, they must keep the following in mind:
- BYOD is supposedly a cost-efficient way to let employees use their favorite devices for work.
- Numerous enterprises have embraced employee mobile plans and device choices to attract and engage new talent.
- Plans can include the latest phones, tablets, and Kindle devices that help enhance productivity and performance.
- With widespread adoption of employee mobile plans, companies must be fully aware of the risk and cost factors involved.
Spend Money to Save Money?
Companies looking to institute BYOD plans must understand the cost structures involved. This includes optimal savings based on several factors.
- Employees are reimbursed each month for using their own wireless services and data plans.
- There is a difference between employee device and mobile device management (MDM) plans.
- A business must decide if corporate-owned and manage devices are more cost-feasible than employee plans.
- How long do employees spend filling out these reports?
- Take that number and multiply by 12 for workers who submit monthly reports.
- Add in time spent by management, accounts payable, and finance department processing.
For most companies, the differences in cost tend to favor employee device choice. There are, however, certain costs and considerations that must be taken into account during the reimbursement process.
Companies using expense reports for work-related mobile device usage must take the following into account:
It is also imperative to decide which roles will be eligible for reimbursement. Businesses must ensure that employee mobile plans follow stringent guidelines and rules when it comes to usage. This means zero tolerance policies for personal business during work hours. The time required to monitor, oversee, and review these tasks and policies should also be factored into expenses and budgeting.
The Reimbursement Process
The reimbursement process for worker mobile plans usually affects several departments. This creates more work for accounts payable, along with end users, finance, and even shareholders. These processes can quickly add up in terms of employee time, and must be taken into consideration when deploying BYOD access and eligibility. It is also vital to calculate any taxes based on the reimbursement policies or formats enforced.
While the verdict is still out, BYOD does offer a wealth of flexible benefits for employees. Still, it is easier for companies to own mobile devices for employee work due to services that can be purchased in bulk from a single carrier. With worker mobile plans, companies have to facilitate multiple carriers and costs that will surely differ between employees. With single carriers, businesses have better bargaining leverage as well as substantial discounts that surpass individual plans. In the end, businesses must make the BYOD decision based on unique organizational factors.