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Create Superior Collaboration Without Overlap and Overspending

Collaboration tools are necessary for optimizing communications, but enterprises are using overlapping technologies.Collaboration tools are a necessity in today’s market, where instant responses are expected and a growing remote workforce demands virtual meetings and file-sharing capabilities. Across many enterprises, collaboration is occurring, but often without a cohesive strategy for managing or optimizing these tools. There’s a lot of overlap and overspending happening with communications, where multiple apps are chosen for various collaborative features.

It’s important to streamline every area of IT in order to remain competitive and offer a superior end-user experience, and collaboration tools may be a good place to start. Take a look at four steps you can take to begin the process:

Start with a collaboration technology assessment: An audit will allow you to get a full picture of the tools that are being used and what they are being used to do. Look at data, but also allow for open conversation where employees can easily divulge the tools they’ve been using. This will help you identify shadow IT and determine how to prevent its use in the future. Identify areas where there is overlap in the features provided by the various applications.

Consolidate the solutions: The average enterprise shuffles between four collaboration tools to piece together a good solution for their teams’ needs. Each of the tools may not be used to its full potential, but the enterprise is still paying the subscription fee. Keep in mind, too, that the total cost of ownership goes beyond subscriptions, with deployment costs, minute-based fees, and support contracts also contributing to the total.

Build a cohesive collaboration solution: Applications exist that will solve your challenges through a single tool. There are three basic areas you should evaluate when determining which collaboration solution to invest in:

  • Interoperability: The solution you choose should work well with the other systems you regularly access, and should make it easy for your vendors and other business partners to engage with it.
  • Reliability: Don’t underestimate your need for quality video or how much disruption in your business processes can cost your company. Invest in a provider that offers reliability.
  • Security: Make sure all data in motion is encrypted and be sure all your solutions are safe within your enterprise’s firewall.

Get key stakeholders involved: Consolidating your collaboration tools requires the buy-in of key managers and others that can help “sell” your new solution. Involve others in evaluating application options and in other phases of the process. Once you’ve decided, enlist these leaders to help build positive energy about the change throughout the company.

With today’s global communications systems, your employees no longer have to be in the same room to work together effectively. Modern networks allow individuals around the world to collaborate in real-time through voice, video, and web-conferencing. T2 has the tools to allow you to meet, chat, share, and collaborate from anywhere, on any device. Contact us for more information.

Evaluating Private Cloud Versus Public Cloud Options

There are times when private cloud is the right option, such as in instances where customization is necessary.Legacy systems can no longer keep pace with the performance and agility requirements of today’s enterprise. As a result, CIOs are feeling the pressure to move workloads to a cloud solution — but the public cloud’s standard offering isn’t a great fit for every enterprise. In some cases, where customization or scaling are part of the equation, private cloud makes more sense.

While many enterprises do choose the public cloud, there are still plenty of workloads housed in legacy systems and some in the private cloud. Choosing private cloud requires careful consideration, because it’s not as simple as buying a standard, off-the-shelf public cloud offering. Here are a few reasons to consider a private cloud solution:

Customization needs: Public cloud solutions often require companies to alter existing business processes in order to accommodate system operations. If there are particular tasks that cannot be altered to adjust for public cloud requirements, you may need to consider a private cloud solution.

Regulations and compliance: If you are in the healthcare or financial industries, there may be regulations that prevent you from implementing a public cloud environment for your IT needs. This may be due to security or privacy concerns, or because the data center may be in the wrong geographical location to meet industry standards.

Security: It can be argued that security in the public cloud is superior to anything that an on-premises legacy solution or a private cloud server can provide. What private cloud offers is a higher level of control over security. This equates to better visibility and the ability to make changes as necessary, without going through a public cloud services provider.

Option to switch to a hybrid environment: If you choose private cloud, you always have the option to utilize public cloud solutions through a hybrid approach. Once you’ve established your private cloud, you can access a public cloud solution that easily integrates with your private cloud, whereas choosing public cloud first can introduce some limitations to your ability to choose a hybrid solution later.

Public cloud doesn’t need to be a default setting for enterprises wanting to access the speed, scalability, performance, agility, and cost savings of a cloud environment.

T2 is here to help you achieve your business goals, whether you’re in the Bay Area or anywhere else in the world. Contact us today to learn more.