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Advantages of BYOD

BYODThe edge that small companies have over larger ones is they can move faster and aren’t bound by restrictive agendas. Small businesses will more likely allow employees to work on the device of their choice. It’s a win-win for the owner and staff members who enjoy flexibility in the workplace. Here’s a deeper look at how bring your own device (BYOD) programs help streamline businesses.

BYOD Cuts Costs

The most obvious advantage to BYOD for a company is that it saves money. The company won’t have to invest in as many computers or software licenses, as workers are responsible for bringing their own laptops, notebooks, and smartphones. The firm will not have to keep upgrading hardware and software, and it will cut costs on security.

One of the most valuable advantages to BYOD is that it provides the company with a safety net in case of a power outage or other disruption. Not everyone will be affected by the same network conditions. Businesses will be able to redirect IT personnel to focus on cost efficiency.

Evidence of Successful BYOD Strategies

Harrison Associates is a health care organization that embraces the BYOD concept. By allowing employees to bring their own devices and providing them with IT support, the company has been able to attract experienced talent.

The firm has used a formal BYOD solution that includes Parallels Remote Application Server (RAS) as a more affordable alternative to shared systems management software Citrix. This solution has led to a reduction in support calls and downtime. Another advantage is that it allows employees to see all applications in one area.

Another organization that has enjoyed success with device flexibility is independent mobile games developer Hutch, led by CEO Shaun Rutland. His policy has been to let employees get their work done with the least amount of friction. Some of the cloud services that help shape the company’s communications are Google Apps for Business, Dropbox, GitHub, Slack, and Atlassian.

The company offers maximum device policy flexibility that includes security and management for its workers. Many of them connect and do assignments as needed. The result is a more confident and productive workforce with less than 3% staff turnover.

Terms and Agreement Language

The best way to secure a commitment from employees that they will comply with company policies is by issuing them a Terms and Agreement form to sign. Their signature will confirm that they have read and understand the policy. The form should specify who pays for communications devices and services and who is responsible for damages that may occur to a device.

One area that is essential to address is setting a policy for personal and professional use. Some companies use software that splits a device into two separate compartments. Employees will be expected to not mix work and personal data. The terms should specify devices, job roles, and security requirements. It should also explain remote policies on network use and disciplinary action for not meeting requirements.

The Secret Costs of BYOD Plans

shutterstock_268450493Bring your own device (BYOD) plans continue to soar in global popularity. In fact, they have now become the norm – as opposed to the exception – across countless sectors and industries. BYOD plans have blurred the line between work and personal use of wireless and mobile devices, and the true costs of implementing these plans are not always visible. For companies looking to integrate these plans into their current infrastructure, they must keep the following in mind:

 

  • BYOD is supposedly a cost-efficient way to let employees use their favorite devices for work.
  • Numerous enterprises have embraced employee mobile plans and device choices to attract and engage new talent.
  • Plans can include the latest phones, tablets, and Kindle devices that help enhance productivity and performance.
  • With widespread adoption of employee mobile plans, companies must be fully aware of the risk and cost factors involved.

Spend Money to Save Money?

Companies looking to institute BYOD plans must understand the cost structures involved. This includes optimal savings based on several factors.

  • Employees are reimbursed each month for using their own wireless services and data plans.
  • There is a difference between employee device and mobile device management (MDM) plans.
  • A business must decide if corporate-owned and manage devices are more cost-feasible than employee plans.
  • For most companies, the differences in cost tend to favor employee device choice. There are, however, certain costs and considerations that must be taken into account during the reimbursement process.

    Expense Reports

    Companies using expense reports for work-related mobile device usage must take the following into account:

    • How long do employees spend filling out these reports?
    • Take that number and multiply by 12 for workers who submit monthly reports.
    • Add in time spent by management, accounts payable, and finance department processing.

    It is also imperative to decide which roles will be eligible for reimbursement. Businesses must ensure that employee mobile plans follow stringent guidelines and rules when it comes to usage. This means zero tolerance policies for personal business during work hours. The time required to monitor, oversee, and review these tasks and policies should also be factored into expenses and budgeting.

    The Reimbursement Process

    The reimbursement process for worker mobile plans usually affects several departments. This creates more work for accounts payable, along with end users, finance, and even shareholders. These processes can quickly add up in terms of employee time, and must be taken into consideration when deploying BYOD access and eligibility. It is also vital to calculate any taxes based on the reimbursement policies or formats enforced.

    While the verdict is still out, BYOD does offer a wealth of flexible benefits for employees. Still, it is easier for companies to own mobile devices for employee work due to services that can be purchased in bulk from a single carrier. With worker mobile plans, companies have to facilitate multiple carriers and costs that will surely differ between employees. With single carriers, businesses have better bargaining leverage as well as substantial discounts that surpass individual plans. In the end, businesses must make the BYOD decision based on unique organizational factors.