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Advantages of BYOD

BYODThe edge that small companies have over larger ones is they can move faster and aren’t bound by restrictive agendas. Small businesses will more likely allow employees to work on the device of their choice. It’s a win-win for the owner and staff members who enjoy flexibility in the workplace. Here’s a deeper look at how bring your own device (BYOD) programs help streamline businesses.

BYOD Cuts Costs

The most obvious advantage to BYOD for a company is that it saves money. The company won’t have to invest in as many computers or software licenses, as workers are responsible for bringing their own laptops, notebooks, and smartphones. The firm will not have to keep upgrading hardware and software, and it will cut costs on security.

One of the most valuable advantages to BYOD is that it provides the company with a safety net in case of a power outage or other disruption. Not everyone will be affected by the same network conditions. Businesses will be able to redirect IT personnel to focus on cost efficiency.

Evidence of Successful BYOD Strategies

Harrison Associates is a health care organization that embraces the BYOD concept. By allowing employees to bring their own devices and providing them with IT support, the company has been able to attract experienced talent.

The firm has used a formal BYOD solution that includes Parallels Remote Application Server (RAS) as a more affordable alternative to shared systems management software Citrix. This solution has led to a reduction in support calls and downtime. Another advantage is that it allows employees to see all applications in one area.

Another organization that has enjoyed success with device flexibility is independent mobile games developer Hutch, led by CEO Shaun Rutland. His policy has been to let employees get their work done with the least amount of friction. Some of the cloud services that help shape the company’s communications are Google Apps for Business, Dropbox, GitHub, Slack, and Atlassian.

The company offers maximum device policy flexibility that includes security and management for its workers. Many of them connect and do assignments as needed. The result is a more confident and productive workforce with less than 3% staff turnover.

Terms and Agreement Language

The best way to secure a commitment from employees that they will comply with company policies is by issuing them a Terms and Agreement form to sign. Their signature will confirm that they have read and understand the policy. The form should specify who pays for communications devices and services and who is responsible for damages that may occur to a device.

One area that is essential to address is setting a policy for personal and professional use. Some companies use software that splits a device into two separate compartments. Employees will be expected to not mix work and personal data. The terms should specify devices, job roles, and security requirements. It should also explain remote policies on network use and disciplinary action for not meeting requirements.

Data Storage Is Becoming Cheaper, but More Complex

There’s good news for companies considering outsourcing their data storage: It’s getting cheaper.

Storage outsourcing is a popular choice for many organizations and businesses as data generation increases almost exponentially. Companies are particularly interested in outsourced emergency backup and disaster recovery options. In the past, high technology costs for storage rendered outsourced options prohibitively expensive; but that is changing as costs are now driven more by management skills and tools rather than the price of technology.

Lower Costs

The decrease in technology costs is a result of several factors, including:

— A shift toward disk storage rather than more expensive tape or off-site options

— Lower media costs for solid-state drives

— More efficient management tools

— Open standards and common application program interfaces (APIs) that allow for more flexible capacity and integration of cloud options

— Options that store unstructured data

Management Complexity

The shift toward more efficient but increasingly complex storage options is creating some additional costs related to the skills and training required to manage these options. Other complicating factors include various compliance demands, security considerations, the need for frequent retrieval, and life cycle management.

One often overlooked issue with storage is that at any given time, many unstructured files should be archived because they are rarely needed. Tape storage options are ideal for archiving, while disk storage is better for files that will be accessed more frequently.

Companies frequently find that their storage performance needs fluctuate, necessitating implementation of management tools that can automate the management process. Emerging unified storage products offer simple tools that allow one-stop management of Storage Area Networks (SAN) and Network Attached Storage (NAS). Software-defined storage is also a growing trend, allowing companies to virtualize storage.

Formulate a Strategy

In order to make the best use of the available options, including outsourced storage, it is crucial to make a storage plan. The following items should be considered when formulating a strategy:

— Preferred storage tools, including well-established options and emerging technologies

–Performance, availability, and capacity requirements

–Tiering based on usage patterns

–What files can be stored on lower performing and less accessible but more cost-efficient media like tape

–How much control should remain in house and what can be outsourced

A successful storage strategy, therefore, will first examine how much and what type of data is generated, how often access is needed, and what internal and outsourced management options are available to meet the company’s needs. Understanding life cycles is crucial to creating the best possible plan.

Emerging cloud options are usually part of an end-to-end management plan for all phases of IT rather than being storage specific. Companies should be aware that moving files to and from the cloud often incurs a fee. Understanding requirements when moving to cloud storage solutions will help avoid unforeseen costs.

The Benefits

New technologies have great potential to create the efficiencies companies are looking for when managing their skyrocketing storage needs. The key to getting the most out of these technologies is understanding the business’s data storage needs and which technology and outsourced options best fit those requirements.

Contact us to explore your data storage needs and the best solutions to meet them.

The Benefits of Using Infrastructure as a Service

shutterstock_184875824Despite the increasing popularity of cloud services, Infrastructure as a Service (IaaS) is often underutilized. Many businesses may not be aware that IaaS gives CIOs and CEOs the ability to take advantage of infrastructure as a means of expanding the company and increasing efficiency.

 
 

How IaaS Works

IaaS specifically deals with virtual services, including security strategies, maintenance, and backup, all through an Internet connection. Because IaaS is a per-use service, companies only need to pay for what they use, which can ultimately help them save money while being able to take advantage of the latest in cloud technology to enhance their business operations.

Why Use IaaS?

There are several reasons to use IaaS in business operations. With effective IaaS services, companies can see positive results in the long term, including:

Lowered Costs.​ One large advantage of IaaS is that it is inexpensive. Companies only need to pay for the specific aspects of IaaS that they use, helping them avoid spending more than they might with set monthly payments for services they don’t often use. IaaS also gives business owners the ability to rely on a smaller team of IT professionals without any increased risk of breaches or other issues.

Access to State-of-the-Art Technology. IaaS gives customers access to many innovative technologies that business owners can customize to meet specific needs. The limitations that come with other services aren’t there with IaaS, with technology freely available to help businesses evolve.

The Ability to Expand. IaaS allows businesses to grow because of outsourced IT. The less time companies have to spend focusing on the technologies they use for business platforms, the more they can return their focus to running the business. With a managed infrastructure handled by a devoted team offsite, business owners can spend much-needed time promoting their company and developing better business strategies.

Complete Scalability Based on Needs. IaaS is flexible and scalable, and accommodates technological needs as the business evolves. Companies can easily make changes without the hassle of completely changing the workspace and altering hardware or software.

Implement IaaS in Business Operations for Simplified Technology

IaaS gives businesses the chance to focus more on developing the company itself, without the pain of having to decide on the right technologies and deal with implementation. Outsourced IT through IaaS can help ensure that companies’ business platforms stay secure and efficient, with the ability to change on-demand. Contact us today to learn how we help businesses implement IaaS.

Cut Through the Confusion to Understand the Benefits of the Cloud

shutterstock_127598501One of the most powerful benefits of cloud computing is that it creates a virtual work environment that can accommodate an increasingly distributed workforce.

More and more employees work in the field or from remote locations, which creates challenges when team members must work together. The cloud facilitates collaboration among employees in different locations by allowing them to access common data and applications wherever they are.

Businesses of all sizes are embracing the cloud to capitalize on this and other benefits, including the ability to access files on different devices. But many companies, especially small businesses, remain confused about what cloud computing is and if it’s the right choice for their company.

Cloud Benefits

Any major shift in IT operations deserves careful consideration and evaluation of its pros and cons. Following are three major benefits to consider when contemplating a move to the cloud.

Scalability. A business considering an investment in IT assets should assess which assets are currently needed, as well as how much capacity is necessary to meet existing demands. Further, planning for long-term needs is equally important.

Determining current needs is not too difficult, but understanding future requirements is a different story. The downside to guessing incorrectly is overspending for capacity that is never needed, or underspending and having to buy additional equipment later when the budget might be unavailable.

The cloud offers a tidy solution for companies that prefer not to roll the dice on predicting future requirements. When buying into a cloud service, companies can purchase the capacity and services they know they need now and then scale up or down later to meet future needs. The cloud also allows companies to adjust to operational peaks and valleys by allowing them to purchase capacity on an as-needed basis.

Simplified Project Management. In today’s electronic world, documents and files move easily among people and devices. Yet files and applications are still largely decentralized. Cloud services allow companies to centralize their data and applications, which allows for increased collaboration among employees and easier project management.

Document and correspondence history are stored and automatically updated, tasks can be created and tracked, and calendars can be generated to keep project members up to date. These tools can eliminate less efficient manual project management tools that require multiple platforms, such as spreadsheets and even handwritten notes.

The Bottom Line. Saving money usually tops the list of goals for any company looking to make an IT system change, and cloud computing offers several opportunities to realize cost efficiencies.

  • Eliminating capital expenditures on expensive physical equipment and software is a huge cost savings from day one.
  • Cloud services can eliminate some costs associated with employing in-house staff to maintain equipment.
  • Cloud computing services often provide a predictable and manageable pay-as-you-go billing model that is easier to fit into a budget than a large purchase of in-house equipment.

While many companies have already made the jump to cloud computing, some companies are waiting on the sidelines, trying to sort out fact from fiction. In reality, the cloud provides several potential benefits worth considering.

There are a number of cloud models to evaluate when making a cloud decision. Understanding the company’s current requirements and future goals will help determine the best path toward unlocking the potential of the cloud for any business.