The edge that small companies have over larger ones is they can move faster and aren’t bound by restrictive agendas. Small businesses will more likely allow employees to work on the device of their choice. It’s a win-win for the owner and staff members who enjoy flexibility in the workplace. Here’s a deeper look at how bring your own device (BYOD) programs help streamline businesses.
BYOD Cuts Costs
The most obvious advantage to BYOD for a company is that it saves money. The company won’t have to invest in as many computers or software licenses, as workers are responsible for bringing their own laptops, notebooks, and smartphones. The firm will not have to keep upgrading hardware and software, and it will cut costs on security.
One of the most valuable advantages to BYOD is that it provides the company with a safety net in case of a power outage or other disruption. Not everyone will be affected by the same network conditions. Businesses will be able to redirect IT personnel to focus on cost efficiency.
Evidence of Successful BYOD Strategies
Harrison Associates is a health care organization that embraces the BYOD concept. By allowing employees to bring their own devices and providing them with IT support, the company has been able to attract experienced talent.
The firm has used a formal BYOD solution that includes Parallels Remote Application Server (RAS) as a more affordable alternative to shared systems management software Citrix. This solution has led to a reduction in support calls and downtime. Another advantage is that it allows employees to see all applications in one area.
Another organization that has enjoyed success with device flexibility is independent mobile games developer Hutch, led by CEO Shaun Rutland. His policy has been to let employees get their work done with the least amount of friction. Some of the cloud services that help shape the company’s communications are Google Apps for Business, Dropbox, GitHub, Slack, and Atlassian.
The company offers maximum device policy flexibility that includes security and management for its workers. Many of them connect and do assignments as needed. The result is a more confident and productive workforce with less than 3% staff turnover.
Terms and Agreement Language
The best way to secure a commitment from employees that they will comply with company policies is by issuing them a Terms and Agreement form to sign. Their signature will confirm that they have read and understand the policy. The form should specify who pays for communications devices and services and who is responsible for damages that may occur to a device.
One area that is essential to address is setting a policy for personal and professional use. Some companies use software that splits a device into two separate compartments. Employees will be expected to not mix work and personal data. The terms should specify devices, job roles, and security requirements. It should also explain remote policies on network use and disciplinary action for not meeting requirements.